Are you looking for a cleaner and more efficient way to file your documents?
Few things make a bigger difference for the long-term success of your business than using the right document format.
There are several file formats out there, and some of them can be slightly better than others depending on what you’re trying to use them for – but one shines above all else: the PDF file format.
In this article, you will learn why you should consider making this decision a permanent one by choosing a PDF file to handle all future document needs.
The first benefit of PDF files is their succinctness. Oftentimes an individual will have a large paper printer hard-wired into their computer so they can print documents directly from Word Excel without having to spend even more money on a laser printer.
However, it can take between 15-30 minutes to print a large document at high quality because of the number of pages included.
The same goes for faxing – if you need to send something overnight, there are additional fees that are added to your bill by either your local or long-distance carrier.
Oftentimes even with overnight postage, paper documents still require an envelope to be mailed physically through the mail system instead of via email as well.
All of these issues are eliminated with PDF files. You can view the .net pdf library here.
PDF files are easily transportable across any operating system, which is another benefit that cannot be understated enough. You can send a document created in Microsoft Office to someone who only has the free open-source office suite known as OpenOffice (or even someone without an office suite whatsoever), and they will still be able to read it with ease.
While not every individual has all of these programs on their computer as you do, chances are if they’re looking for a free alternative to MS office then they likely already have something that will open PDFs.
Aside from compatibility issues, there is also the issue of storage space. By using PDF files you will minimize the amount of space needed on your computer as opposed to using any other file format.
Security is an oftentimes overlooked aspect of business especially when it comes down to how you store and share information with others. Not only do PDF files allow you the security that comes along with saving files in their original format, but they also provide security against hackers.
By using the .PDF file extension, you can be sure that all information contained in your files will stay encrypted and only be able to be viewed by those who are intended.
So if someone gets ahold of your computer for whatever reason but doesn’t have the password or passcode to access your documents, they will still not be able to read anything on them due to their encryption status.
Want to Know More About the Business Benefits of the PDF File Format?
So there you have it – 5 undeniable business benefits of using the PDF file format. While it may not be for everyone across the board, there are various reasons that businesses large and small should consider adapting to this new way of thinking when it comes down to how they store, print/email/transmit, and share information.
If you’re ready to make the switch to a cleaner, easier-to-use platform then your business can’t afford to wait any longer!
If you want to know more about PDF files, the best computer file format, how to create printing reports, and operating system agnostic, please check out our blog!