Today’s working professionals are participating in projects globally thanks to the internet and technology. There are, however, still some very fundamental constraints that come into play when you’re working remotely, such as regulations and administrative support. That’s where a virtual office comes in handy. In this article, we’ll go over the process of setting up a virtual office in Singapore and what you can expect from it. Let’s get started!
So, what is a virtual office?
A virtual office is a business address without any physical presence. It has no staff, no receptionist and no telephone line. Typically all you need is a mailbox and the appropriate documents to register at a virtual office.
An organization that provides virtual office services acts as the registered business address and will provide the administrative support needed to run your business. It’ll be more than just a mailbox, though. You’ll also be able to use some of the services that a physical office provides, such as payroll tax, building permits, and legal claims.
Steps to a successful virtual office setup
Here is how to set up a virtual office in Singapore:
- Map out your plan
The first step is to identify which services you want your virtual office to provide. Each organization has different expertise and set of interests, so it’s important to understand what you’re prepared to pay for and what you cannot live without.
- Conduct your research
It’s important to thoroughly research the organizations you’re interested in. You can look at their websites, contact their support teams and read customer reviews about them. The better you know what you’re getting into, the better your chances of success will be.
- Choose an organization to do business with
If you’re in Singapore, your best option is a registered virtual office provider. There are many to choose from and they’ll all provide the same services.
- Create a presence
The next step is to show that you’re operating in Singapore. According to https://www.arccspaces.com/sg-en/solutions/virtual-offices/ this is done by showing the license, tax, and business registration documents of your organization. You’ll need a virtual office address, which is pretty much the same as the physical address for a company in Singapore.
- Acquire a domain name and an email address
A domain name and email address are crucial parts of your business. If you’re not using them, creating a profile on social media channels would be a great start. This ensures that people will know who you are and what you do.
- Adopt the right tools
You will need a tool for customer relationship management (CRM), accounting software, and a customer support system. These are the foundations of your virtual office and should be chosen carefully. A stable internet connection is also essential for a remote business.
Once you’ve assembled all the tools that you need, you can start working from home. You’ll have to set up a virtual office infrastructure and make sure everything works as expected.
- Hire the right staff
The only person you need to hire is a customer support manager. Everything else can be outsourced, such as accounting and administrative support.
- Manage the business
Your business will need proper management and control of cash flow. This is where your CRM system comes in handy, as it helps you keep track of clients and project management.
- Scale-up
Once you feel your business is secure and stable, you can start expanding and setting up new businesses.
Conclusion
Setting up a virtual office in Singapore can prove to be extremely valuable and cost-effective for startup businesses. It will allow you to work from home and save a lot of money on regular office expenses. You can also focus on your business without having to worry about being late to work or missing important deadlines. Plus, you’ll have no distractions such as staff, client feedback, and phone calls. A successful virtual office setup will give you a competitive advantage over other companies that don’t have a virtual office setup.
