8 Ways to Avert a Data Storage DisasterDecember 29, 2019
The modern world is digital – whether we business owners like it or not. But data needs to be protected, especially the sensitive kind that we keep on clients and customers. As a business, you have the legal responsibility to ensure that data is protected for the full length of time that it is in your care. This means that from reception until the day you permanently delete the consumer record that data needs to be kept secure.
So what are the 8 golden rules for averting a data storage disaster? We delved into the world of information technology to find out.
The Cost of Data Disasters
Data Storage disasters cost around the 3.86 million dollars[i] range. The reality is that the size of the breach and the size of your business both impact that figure. Some estimates are as low as 2 million, while others are as high as 8 million. A data breach on a Fortune 500 company is likely to cost a lot more.
On an individual basis, Data Guardian puts the number at around $150 per record stolen, damaged, or destroyed. If you run a company that deals in personal data? Times that number by your client list. Hopefully this is enough to scare you into taking appropriate action to protect your firm before you become a statistic.
Our Top Tips To Secure Consumer Data
So how do we stop this happening to your firm? Here are our top 8 tips to avert a data storage disaster in your firm.
1 – Streamline Storage
First and foremost; you have to streamline your data storage processes[ii]. What do you actually need to keep a hold of, and why? If the data doesn’t serve any purpose then it is idly taking up space. In terms of business, space costs money. If the data you hold is no longer relevant then get rid of it. Most data can be deleted – it just shouldn’t be sold on without permission.
2 – Comply
Rather like a terrifying mind-control movie: compliance is the key to success. Get familiar with the data storage laws in your state, country, or region. Make sure you comply with data protection law or you could find yourself sued. The amounts depend on where in the world you are. If the case is serious enough the fines will be tremendous and you may even find someone needs to go to jail or be fired for negligence.
Comply. That’s all. Anything else isn’t worth the cost. Keep sensitive data sensitive and for heaven’s sake don’t sell it to anyone…
3 – 3, 2, 1… Remember?
The 3-2-1 data storage rule should always apply, no matter which OS you use, across all platforms, and for all of your information. You need to store 3 copies of your data, in 2 different places, with at least one of those places located far from your actual office. This means that even if there is a fire you still have your records. You can learn more about the 3-2-1 rule courtesy of Keep it Safe.
4 – Examine your Process for Backups
Many firms find that the staff don’t know how to create a backup. Automating this can seriously help you in a crisis. If you don’t make backups you lose all sorts of records, potentially lose all our work if the system crashes, and could be set back years in business terms. Making sure your data backup processes are easy to operate can stop you losing data should the worst happen.
5 – Test your Backup Processes
What happens when you have been backing up your data, but it still gets lost because nobody thought to test the system? It’s not just about loss of data; it causes loss of business and loss of reputation. You can avoid this by simply testing those backups like you would test a fire alarm… every few weeks and just to make sure you are safe in the event of an accident.
6 – Consider how you Store Raw Data
When data first arrives in your system it is considered raw data until it has been processed. Imagine you conducted a customer questionnaire and didn’t back up the answers… What a waste of time, effort, and money that could be. Again, avert this data storage disaster by making sure raw data is saved immediately.
7 – Don’t Risk Security
Make sure you have adequate security for your consumer’s data. There is no excuse for losing it, corrupting it, or being hacked for customer details because you have out-of-date data storage systems. Likewise, if you have not encrypted the data, if you do not use the best of software, and if you don’t even have a firewall or anti-virus software, then you are responsible for any stolen data. Make sure you have that covered. If you need to, skip to the next point for help.
8 – Get Expert Advice
If all else fails or if you are a total technical newbie; then it is time to call in the experts. If you have your own IT department they can advise you – but many firms aren’t big enough to employ a whole team of technicians. Never fear, your firm can outsource expert advice to aid your data storage confusion.
We don’t want to point any fingers, but you can find all of the information you need – as well as an expert to advise you on data security and storage devices, then please visit our website, here. We can cater to your current EMC data storage needs, whether you are a small or a large business.
While data growth is definitely going to get bigger, bolder, and brighter as we move into the future; so too will our ability to store that data. In the meantime, Spectra are here to help. All you need to do is ask.